Vendor Documents & Requirements

Onboarding Paperwork

Vendor Forms

Download the forms below to start onboarding. Items marked "Request from Coordinator" are issued directly by your WEMC coordinator — reach out any time at info@wemcproperties.online.

Document	Description	Action
W-9 Form	Required tax form for all vendors and subcontractors receiving payment.	Download PDF
Vendor & Field Operations Onboarding Manual	Full operational standards: equipment requirements, responsibilities, photo standards, payment policy, and quality control.	Download PDF
Coverage Area & Crew Responsibility Forms	Declare your coverage parishes/counties and acknowledge crew accountability requirements.	Download PDF
Vendor & Field Onboarding Packet	Vendor information form, field employee form, and summarized responsibilities and payment rules.	Download PDF
Direct Deposit / ACH Authorization	Set up electronic payment for completed and approved work orders.	Request Copy

Don't see what you need? Email info@wemcproperties.online and your coordinator will send the current version.

Section 4 · Onboarding Manual

Photo Documentation Standards

Required on every work order. Insufficient documentation may delay payment or result in rejection.

Before

Before Photos

Must document every elevation, address verification, hazards, damages, and overall condition.

During

During Photos

Must clearly show work actively being performed.

After

After Photos

Must verify completion from identical viewpoints to the Before photos.

Photos must be clear, well lit, properly oriented, and free of obstructions. Timestamp and geolocation must comply with client requirements when required.

Section 5 · Onboarding Manual

Payment Policy

Vendors are independent contractors, responsible for normal operating expenses (fuel, tools, dump fees, labor, equipment, materials) unless WEMC authorizes otherwise in writing
Payment is limited to the approved work order amount plus any written change orders
Required documents: before/during/after photos, completion notes, invoices, and any requested receipts or forms
Standard payment terms are Net 30 after client acceptance, unless otherwise agreed
Rework resulting from workmanship deficiencies is the vendor's responsibility and may be unpaid

Section 7 · Onboarding Manual

Quality Control Standards

Grass must meet client height requirements, with clippings removed when required
Trash-outs must leave the property broom clean unless otherwise specified
Lock changes must be tested and documented
Board-ups must be secure and weather resistant
Roof tarps must be properly anchored to minimize water intrusion

Vendor Coverage Area Declaration

Current Coverage Parishes & Counties

Vendors declare their coverage area during onboarding. WEMC assigns work based on the parishes/counties selected and demonstrated performance.

Louisiana

Ascension · East Baton Rouge · Jefferson · Lafourche · Livingston · Orleans · Plaquemines · St. Bernard · St. Charles · St. John the Baptist · St. Tammany · Tangipahoa · Terrebonne · Washington

Mississippi

Hancock · Harrison · Jackson · Pearl River · Stone · George · Forrest · Lamar

Cover a parish or county outside this list? Note it as "Other" on your Coverage Area Declaration form — WEMC is actively expanding.